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Ontario Extends Virtual Meetings and Electronic Voting Until December 31

Ontario has extended the various exceptions in place to facilitate the conduct of condo business during the pandemic through virtual and electronic means.

The following will continue to apply and be in effect until December 31, 2021.

Virtual AGMs

Condo corporations will be able to call and hold their meetings of owners (including AGMs) by telephonic or electronic means – regardless of whether the corporation has in place a by-law authorizing it.

Owners otherwise entitled to vote will be considered present and will count towards quorum if they either:

  • vote (by proxy or electronically); or,
  • if they establish a communication link to the meeting.

Electronic voting

Regardless of whether a corporation has a by-law authorizing it, owners will be able to cast their vote by telephonic or electronic means – in addition to the other more traditional methods, which continue to apply.

Electronic notices to owners

Corporations will be able to continue to notify their owners of upcoming meetings by email, even for owners who have not expressly entered into an agreement with the corporation permitting electronic communications.

All documents normally placed before owners at AGMs (such as the Audit, the prior year’s minutes, any by-law to be voted on, etc.) will be able to be provided to owners by email.

Virtual board meetings

Boards can continue to call and hold their board meetings virtually, including by zoom or phone conference, even in circumstances where not all directors consent to the meetings being held remotely. Notice of board meetings can also be given by email.

As indicated, these exceptions will be in force until December 31, 2021 – unless further extended.

The beat goes on, folks!

 


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